Salary Proration Calculator

Fill in your salary structure and get a precise prorated salary - with EPF, ESI, PT and TDS computed automatically.

1
Appointment Letter (PDF)
📄 PDF Upload

Upload the appointment letter to auto-fill pay heads and EPF amounts. Gratuity, insurance lines are excluded automatically.

Optional - skip and fill in manually.

📄
Drop PDF here or click to browse
Auto-extracts pay heads & EPF amounts · scanned PDFs require manual entry
2
Employee Details
👤 Employee Details

Gender is needed for Professional Tax - in Maharashtra, women earning ≤ ₹25,000/month are exempt. Gender Other is treated as male for PT purposes until statutory guidance specifies otherwise.

Payable Days are auto-calculated from Date of Joining using calendar days.

Select DOJ and month to auto-fill.
3
Earnings
💰 Pay Heads

Enter monthly amounts from the salary structure.

  • Fixed - Basic, HRA, allowances (form PF base)
  • Variable - reimbursements, bonus, incentives (excluded from PF base)

Mark Medical, Internet, Telephone reimbursements as Variable.

Monthly Pay Heads

Description
Monthly (₹)
Type
4
Statutory & Tax
⚖️ Statutory Deductions

All statutory items are mandatory by law. PT and LWF are deducted on this month's prorated earnings. ESI eligibility is checked on full monthly gross.

Employee & Employer PF
🏦 EPF - from Appointment Letter

Enter the EPF amounts exactly as shown in your appointment letter. These are fixed monthly figures and will not be auto-calculated.

The This Month column shows the prorated PF for joining month, calculated as: 12% of (prorated Gross − prorated HRA − prorated Variable pay).

VPF is an additional voluntary % of Basic on top of EPF. 80C benefit applies.

From appointment letter
Mirrors employee EPF
NPS - Employer Contribution
🏛️ Employer NPS

Employer NPS is funded from Special Allowance (flexi basket) - SA is reduced by the NPS amount, so total gross stays the same.

Tax-exempt u/s 80CCD(2): up to 14% of Basic (New Regime) / 10% (Old Regime).

ESI
🏥 ESI

Applies when monthly gross ≤ ₹21,000. ESI deduction amount is calculated on this month's prorated earnings.

Employee: 0.75%  |  Employer: 3.25%

Professional Tax & LWF
🗺️ PT & LWF

PT is looked up from the monthly gross slab but deducted on this month's prorated earnings amount.

LWF is a flat ₹ amount, deducted only in applicable months (monthly / half-yearly Jun+Dec / annual Dec).

Odisha: PT abolished w.e.f. 1 Apr 2026.  Haryana LWF: ₹35/emp revised w.e.f. 1 Jan 2026.

Income Tax Regime - FY 2026-27
📊 Tax Regime

New Regime: Std deduction ₹75,000. Zero tax if annual taxable ≤ ₹12L.

Old Regime: Std deduction ₹50,000. 80C/HRA/80D deductions allowed. Zero tax if ≤ ₹5L.

TDS shown is an estimate based on gross only.

🧮
Fill details on the left and tap
Calculate Prorated Salary

Results: Earnings · EPF+VPF · NPS · ESI
PT · LWF · TDS · Net Take-Home
+ Tax Regime Comparison